Disclosure and additional uses of your information

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Disclosure and additional uses of your information

This section sets out the circumstances in which will disclose information about you to third parties and any additional purposes for which we use your information.

 

Disclosure of your information to service providers

We use a number of third parties to provide us with services which are necessary to run our business or to assist us with running our business and who process your information for us on our behalf. These include the following:

Our third party service providers are located in the UK, apart from our hosting provider Google Cloud Data Centers, who are located in the US.

Your information will be shared with these service providers where necessary to provide you with the service you have requested, whether that is accessing our website or ordering goods and services from us.

Legal basis for processing:
legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest relied on:
Where we share your information with these third parties in a context other than where is necessary to perform a contract (or take steps at your request to do so), we will share your information with such third parties in order to allow us to run and manage our business efficiently.

Legal basis for processing:
Necessary to perform a contract and/or to take steps at your request prior to entering into a contract (Article 6(1)(b) of the General Data Protection Regulation).

Reason why necessary to perform a contract:
We may need to share information with our service providers to enable us to perform our obligations under that contract or to take the steps you have requested before we enter into a contract with you.

 

Disclosure of your information to other third parties

We disclose your information to other third parties in specific circumstances, as set out below.

Providing information to third parties such as Google Inc.
Google collects information through our use of Google Analytics on our website. Google uses this information, including IP addresses and information from cookies, for a number of purposes, such as improving its Google Analytics service. Information is shared with Google on an aggregated and anonymised basis.

To find out more about what information Google collects, how it uses this information and how to control the information sent to Google, please see the following page: How Google uses information from sites or apps that use our services.

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest(s):
Meeting our contractual obligations to Google under our Google Analytics Terms of Service Google Analytics Terms of Service.

You can opt out of Google Analytics by installing the browser plugin here: Google Analytics Opt-out Browser Add-on.

 

Transfer and storage of your information

Information collected by Google Analytics is stored outside the European Economic Area on Google’s servers in the United States of America.

For further information about the safeguards used when your information is transferred outside the European Economic Area, see the section of this privacy policy below entitled Transfers of your information outside the European Economic Area.

Sharing your information with third parties, which are either related to or associated with the running of our business, where it is necessary for us to do so.

These third parties include our accountants, advisors, affiliates, business partners, independent contractors, and insurers. Further information on each of these third parties is set out below.

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest:

Running and managing our business efficiently.

Accountants
We share information with our accountants for tax purposes.

For example, we share invoices we issue and receive with our accountants for the purpose of completing tax returns and our end of year accounts.

Our accountants are Mazars LLP.

Their privacy policy is available here: Mazars LLP - Privacy Policy.

Our accountants are located at 100 Queen Street, Glasgow, G1 3DN, Scotland.

Advisors
Occasionally, we obtain advice from advisors, such as financial advisors, lawyers, human resources (H.R.) professionals and business consultants.

We will share your information with these third parties only where it is necessary to enable these third parties to be able to provide us with the relevant advice.

Our Financial Advisors are Patterson Financial Planning.

Their privacy policy is available here: Patterson Financial Planning - Privacy Policy.

Our Financial Advisors are located at 11 Elmbank Street, Glasgow, G2 4PB, Scotland.

Our Lawyers are Macdonald Henderson.

Their privacy policy is available here: Macdonald Henderson - Privacy Policy.

Our Lawyers are located at Standard Buildings, 94 Hope St, Glasgow, G2 6PH, Scotland.

Our Human Resources (H.R.) Advisors are 121HR Solutions.

Their privacy policy is available here: 121HR Solutions - Privacy Policy.

Our Human Resources (H.R.) Advisors are located at The Ca’d’oro, 45 Gordon Street, Glasgow, G1 3PE, Scotland.

Our Business Consultants are Business Cost Consultants.

Their privacy policy is available here: Business Cost Consultants - Privacy Policy.

Our Business Consultants are located at Pavilion 3, Finnieston Business Park, Minerva Way, Glasgow, G3 8AU, Scotland.

Our Business Consultants are NoBlue.

Their privacy policy is available here: NoBlue - Privacy Policy.

Our Business Consultants are located at 2/3 H2O Business Park, Lake View Drive, Nottingham, NG15 0HT

Affiliates
Affiliates are individuals or entities we work with to promote our business by various means, including by advertising our services on their websites, for example.

Our affiliates can be in many different industries and business sectors. Affiliates will share information with us and we will share information with them where you have expressed an interest in our products or services.

Our affiliates are Webgains.

Their privacy policy is available here: Webgains - Privacy Policy.

Our affiliates are located at Third Floor, 21 Farringdon Road, London, EC1M 3HA, England.

Insurers
We will share your information with our insurers where it is necessary to do so, for example in relation to a claim or potential claim we receive or make or under our general disclosure obligations under our insurance contract with them.

Our insurers are NIG Scotland.

Their privacy policy is available here: NIG Scotland - Privacy Policy.

Our insurers are located at 14-18 Cadogan Street, Glasgow, G2 6QN, Scotland.

Legal basis for processing:
Necessary to perform a contract [or to take steps at your request prior to entering into a contract] (Article 6(1)(b) of the General Data Protection Regulation).

Reason why necessary to perform a contract:
We need to share your information with other companies in order to be able to meet our contractual obligations to you, or to take steps at your request prior to entering a contract, for example because of the services or information you have requested.

Sharing your information with a prospective or actual purchaser or seller in the context of a business or asset sale or acquisition by us, a merger or similar business combination event, whether actual or potential.

Legal basis for processing:
Legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest(s):
Sharing your information with a prospective purchaser, seller or similar person in order to allow such a transaction to take place.

 

Disclosure and use of your information for legal reasons

Indicating possible criminal acts or threats to public security to a competent authority
If we suspect that criminal or potential criminal conduct has been occurred, we will in certain circumstances need to contact an appropriate authority, such as the police. This could be the case, for instance, if we suspect that we fraud or a cyber crime has been committed or if we receive threats or malicious communications towards us or third parties.

We will generally only need to process your information for this purpose if you were involved or affected by such an incident in some way.

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interests:

Preventing crime or suspected criminal activity (such as fraud).

In connection with the enforcement or potential enforcement our legal rights
We will use your information in connection with the enforcement or potential enforcement of our legal rights, including, for example, sharing information with debt collection agencies if you do not pay amounts owed to us when you are contractually obliged to do so. Our legal rights may be contractual (where we have entered into a contract with you) or non-contractual (such as legal rights that we have under copyright law or tort law).

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest:
Enforcing our legal rights and taking steps to enforce our legal rights.

In connection with a legal or potential legal dispute or proceedings
We may need to use your information if we are involved in a dispute with you or a third party for example, either to resolve the dispute or as part of any mediation, arbitration or court resolution or similar process.

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest(s):
Resolving disputes and potential disputes.

For ongoing compliance with laws, regulations and other legal requirements
We will use and process your information in order to comply with legal obligations to which we are subject. For example, we may need to disclose your information pursuant to a court order or subpoena if we receive one or to the National Crime Agency in connection with suspected or potential money laundering matters.

Legal basis for processing:
Compliance with a legal obligation (Article 6(1)(c) of the General Data Protection Regulation).

Legal obligation(s):
Legal obligations to disclose information which are part of the laws of Scotland, England and Wales or if they have been integrated into the United Kingdom’s legal framework (for example in the form of an international agreement which the United Kingdom has signed).

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest:
Where the legal obligations are part of the laws of another country and have not been integrated into the United Kingdom’s legal framework, we have a legitimate interest in complying with these obligations.